|
Return to: 1300 University Academic Regulations
1330.05 Office of the Registrar
Enrollment Services Centers
Located on each campus. See the Registrar’s website for specific locations. registrar.gsu.edu/assistance
1330.10 Registration Procedures
Students may not attend a course unless they have registered and paid for that course. Each semester students should go online for detailed information concerning the enrollment and registration process. Registration information can be found on registrar.gsu.edu and by accessing PAWS (Panther Access to Web Services) at paws.gsu.edu.
Students are urged to become knowledgeable about the entire enrollment process, which includes ensuring financial aid eligibility for the term and ensuring paying of tuition and fees by the payment deadline for that particular term. Information on payment deadlines can be found on the Student Financial Services website at sfs.gsu.edu.
Where Registration Takes Place
Registration for courses takes place through PAWS (Panther Access to Web Services) where a list of courses offered for the semester can be found, as well as time ticket information, the registration agreement, and student holds that need to be addressed to permit registration for the term.
Preparing and Registering for Classes - Enrollment Process
Registering students should prepare a registration worksheet and ensure they meet all course prerequisites. Unless approved by the department chair, a student may only register for one section of a given course in a given session/term. All transactions can be completed on PAWS.
Step 1: Run a Program Evaluation to Review Remaining Course Requirements and Schedule Advisor Appointments as Necessary
Step 2: Register for Classes
Step 3: Check Financial Aid Requirements for Eligibility and Accept Aid
Step 4: View and Pay Charges on Panther Pay
Step 5: Print your Course Schedule
Step 6: Print the Semester Academic Calendar on the Registrar’s page
Any deviation from the prescribed procedure may result in unnecessary delays in registration or errors in the resulting schedule. The Office of the Registrar cannot be held responsible for errors resulting from the student’s failure to follow the prescribed registration, schedule adjustment and payment procedures. Any problems experienced with registration should be reported an Enrollment Services Center in person within 24 hours of the occurrence.
1330.12 Registration Notifications When Returning to Georgia State
All students must notify the Office of Undergraduate Admissions prior to registering if the student has attended another school since last attending Georgia State. The student must have an official transcript of credits sent from the school he or she attended. The student must be eligible to reenroll at the last school attended before he or she returns to Georgia State. Failure to submit this transcript by the midpoint of the first term after returning to Georgia State could result in the placing of a registration hold on the student’s record.
1330.15 Registration Time-Ticket Assignments
Students who are eligible to register will be given a registration time-ticket assignment approximately two weeks before registration begins. Students can find their registration time-ticket assignments by accessing PAWS at paws.gsu.edu.
Students will also receive an email referring them to PAWS where they can view their registration time-ticket assignments.
A student’s time-ticket assignment is valid beginning at the student’s assigned time and continues through the last day of registration. Time-tickets are assigned with priority to students scheduled to graduate during the upcoming term, students in the Honors College, and approved student groups with documented limitations on their ability to register. Other continuing students are assigned tickets according to the total credit hours earned. Once a student is allowed access, the student can adjust his or her schedule on a first-come, first-served basis during the remaining registration period. Many classes fill up quickly. It is to the student’s advantage to attempt to register as soon as he or she is allowed access to the registration system.
1330.18 Late Registration
Registrations are considered late once the semester has begun. During late registration, access is on a firstcome, first-served basis. It is important that students register prior to the semester beginning in order to have the best opportunity to enroll in courses needed for degree completion. If a student’s first attempt to register is during late registration, a $50 non-refundable late fee will be charged. This $50 fee will also be charged if a student is dropped for nonpayment of fees and attempts to re-register during late registration.
A student may appeal to add a class after late registration has ended. If the appeal is approved, the student will be charged a $37.50 manual schedule adjustment fee in addition to tuition and fees. This fee is charged for each appeal approved. Appeals should be directed to the department that teaches the course. If a student decides not to attend the course once the appeal has been approved and added to the student’s schedule, the student must officially withdraw from the course on PAWS, prior to the semester midpoint.
Students may not appeal to faculty to have a course dropped. If an administrative academic error has occurred, students should contact the academic department offering the course for a resolution.
1330.20 Immunizations
Immunization Office
141 Piedmont Avenue, Suite D
health.gsu.edu
All new students attending regularly scheduled classes on campus or receiving resident credit are required to submit a certificate of immunization prior to registering for and attending such classes.
The immunizations required are Measles, Mumps & Rubella (MMR), Tetanus/Diphtheria/Pertussis (Tdap), Varicella (chicken pox), and Hepatitis B. In addition, the Meningitis Law requires students residing in university housing to have the Meningococcal vaccine. For more information, see the Georgia State Clinic website updates at health.gsu.edu.
Every student attending classes on campus must complete the immunization requirements of the University System of Georgia. The requirement varies according to the age of the student as follows:
- Students 18 years or younger at the beginning of the term must show proof of immunity to Hepatitis B, MMR, Tdap, and Varicella (chickenpox).
- Students 19 years and older at the beginning of the term are strongly recommended to be immunized for Hepatitis B, but they are not required to show proof of immunity to Hepatitis B. They are required to show proof of immunity to MMR, Tdap and Varicella.
- Students born outside the United States on or before 12/31/1956 must show proof of immunity to Tdap and Varicella only.
- Students born in the United States on or before 12/31/1956 are required to show proof of Tdap only.
- Students born in the United States on or before 12/31/1980 are exempt from showing proof of the Varicella vaccine. They are required to submit proof of immunity for MMR, Tdap.
- Students born 12/31/1980 or later must submit proof of MMR, Varicella and Tdap.
- Students born outside the United States 01/01/1957 or later must provide proof of MMR, Tdap, and Varicella.
The Immunization Office must receive these records two weeks before the last day of late registration. It will take up to five business days to enter the data into the system. Immunization holds will be placed on student accounts to prevent registration and drop/add until the requirement is satisfied.
Students seeking exemption for religious reasons must submit a completed affidavit form to the Immunization Office indicating their religious exemption request. This form is located on the immunizations website. Students with medical reasons for exemption must submit a doctor’s letter indicating if this is a permanent or temporary exemption, and, if temporary, the date of expiration. When the temporary exemption expires, the student must complete all immunization requirements. In the event of an epidemic or a threatened epidemic of any disease preventable by immunization, and when an emergency has been declared by appropriate health authorities, additional steps will be undertaken to protect the health of the University community. In the event of a declared public health emergency, persons who do not have proof of immunization on file will not be allowed to participate in classes or other activities on campus.
Students seeking military exemptions must show their DD214 form or Military ID proving active within the last 2 years.
Additional information and copies of the immunization certification form may be obtained by contacting the Immunization Office located in 141 Piedmont Avenue, Ste. D, or by telephone at 404-413-1940, or online at health.gsu.edu.
Meningitis: Georgia law requires that students residing in campus housing be provided information on meningococcal disease and vaccination. After reviewing information about the risks for the disease and the benefits of prevention by the meningitis vaccine, students 18 years and older are required to sign a form kept on file in the Housing Office. Students less than 18 years of age must show their parent or guardian’s signature on the form. This “Meningococcal Disease Notification” form documents that the information was reviewed and the option of the vaccine was provided, and/or date the vaccination was elicited. Compliance with the state law is a requirement for residing in campus housing and is part of the housing contract. Forms and further information are available from the Housing Office at 404-413-1800 or by email at housing@gsu.edu.
1330.25 Audit Status
Enrolled students who wish to audit a course must get approval from the course instructor. Registration for an audit should be submitted to a campus Enrollment Services Center (locations can be found on the Office of the Registrar web site at registrar.gsu.edu). Students should not pre-register for courses they wish to audit. Any tuition and fees for auditing a class are assessed just as they are for courses taken for credit. Any requirements for prerequisites must be satisfied before registering to audit a course. No academic credit is earned in this status. Audit status is not covered by financial aid, and audit hours do not apply toward fulltime enrollment. Students may not transfer from audit to credit status or vice-versa after the last day to register for courses.
1330.30 Course Load
Full-time Course Load: To be certified as full-time students, students must carry a minimum of 12 semester hours. However, a course load of 30 semester hours per year is required in order to complete an undergraduate degree program in four years.
A student who is enrolled in less than a full-time course of study at Georgia State may be in jeopardy of the following:
- Losing insurance coverage under his or her parent/guardian’s insurance policy;
- Being placed on a loan repayment schedule by a lender or guarantor if the student is the recipient of federal financial aid; and/or
- Losing a scholarship if the guidelines for receiving the scholarship require full-time enrollment.
Half-time Course Load: Half-time enrollment is 6 to 11 semester hours for students.
Increased Course Load: A student may schedule as many as 18 semester hours without special permission. Requests for exceptions to the maximum course load of 18 semester hours will be considered by the University Advisement Center or the Office of Academic Assistance of a student’s college if the student has completed a course load of 15 semester hours in some previous semester at Georgia State University with a grade point average of at least 3.00 for the semester and if either of the following conditions is met:
- The student attained the President’s List designation during his or her most recent enrollment at Georgia State and, if a reentering student, has achieved a grade of A for all credit hours earned elsewhere since the most recent enrollment at Georgia State; or
- The student has earned 60 semester hours of credit and has a cumulative grade point average of at least 3.00 for the preceding two semesters of residence.
International Students: International students in the student visa status of F and J are required to carry a full-time course load as defined by the Department of Homeland Security (currently 12 credit hours per semester for undergraduate students). An international student who is enrolled on a student visa may be in jeopardy of being out of compliance with the Department of Homeland Security if enrolled in less than a full-time course of study. Additionally, those F and J international students enrolling for the first time in summer school must carry six credit hours to be considered full-time for immigration purposes.
1330.33 Registration Restrictions
Registration in some courses in some majors is restricted. Refer to the college sections of this catalog for more information.
1330.35 Taking a Course More Than Once
Colleges may limit the number of times a student can take a course for a grade. Colleges may place this limit on some courses but not others, and different courses may have different limits. All limits are stated in the catalog. For purposes of this policy, a student takes a course for a grade when they receive a grade notation included in the grade point average calculation. For example, a student who earns an A or a WF has taken the course for a grade, but a student who earns an S or W has not. If a student takes a course multiple times at another institution or at Georgia State, the grade earned in the final attempt will determine the applicability of the course to the degree requirements. A student who wishes to take a course more times than authorized by the college must enroll as an auditor.
1330.38 Cross-Level Registration Policy
Atlanta Campus to Perimeter
Atlanta Campus (baccalaureate degree-seeking) students must receive advance written authorization to be allowed to register for Perimeter College courses. Students may take up to four Perimeter College courses, during summer semester only, provided they:
- satisfy all prerequisites for the courses
- have completed 12 credit hours at the Atlanta Campus
- have a minimum institutional GPA of 2.0
Under extraordinary circumstances, students may seek advance written authorization to take Perimeter College courses during the fall or spring semesters. Any such approved courses will count towards the four-course limit.
Please check with the University Advisement Center or the Office of Academic Assistance in the college for additional details.
Perimeter to Atlanta Campus
Perimeter College (associate degree-seeking) students must receive advance written authorization to be allowed to register for Atlanta Campus courses. Students may take up to four Atlanta Campus courses, provided they:
- satisfy all prerequisites for the courses
- have completed 30 credit hours (12 of which must have been completed at Perimeter College)
- have a minimum institutional GPA of 2.5
Please check with the University Advisement Center for additional details.
1330.40 ARCHE Cross Registration Program
Georgia State University students may enroll in courses offered by member institutions of the Atlanta Regional Consortium for Higher Education (ARCHE) under a cross registration agreement. Students who wish to cross register must meet all eligibility requirements under the ARCHE agreement and the University. Courses taken through cross registration are considered resident credit. Students may learn more about cross registration or obtain an ARCHE Cross Registration Application at registrar.gsu.edu/registration/cross-registration/.
Application Deadlines
Fall Semester: July 15
Spring Semester: November 15
Summer Semester: April 15
Eligibility Criteria
- Students must be in good standing and have a minimum Georgia State University cumulative GPA of 2.0 and the required GPA to enroll in the Georgia State course which is most similar to the course the student wishes cross register
- Students must be concurrently enrolled in at least one Georgia State course.
- Students must meet prerequisites for requested course(s) as defined by Georgia State University and the host institution.
- Students must meet the host institution’s immunization and health requirements.
- First-semester freshmen may not cross register (unless cross registering in courses for purposes of ROTC training or marching band).
Course Restrictions
Students may not cross register for a course if
- The course is offered at Georgia State that semester.
- The course has been previously attempted at Georgia State (including attempts which resulted in a withdrawal or an unsatisfactory grade).
- The course or an appropriate substitute is routinely available at Georgia State (that is, offered each semester or on a specified regular basis, such as every fall). Determination of whether the course is routinely available is made by the advisement office in consultation with the chair or director of the academic unit that offers the course.
- The College and/or degree program has restrictions or departmental requirements for the specific course.
- The student expects to graduate from Georgia State during the semester the student wishes to cross register a course.
Students are limited to two cross registered courses per semester, and the combined course load at Georgia State University and the host institution may not exceed 18 credit hours.
The student’s transfer credit, cross registration credit, and credit by examination applicable to their degree program may not exceed 75 percent of their degree requirements.
Procedures
Students who wish to cross register must complete and submit an ARCHE Cross Registration Application to the Office of the Registrar, room 224, Sparks Hall. ARCHE Cross Registration Applications are available online: registrar.gsu.edu/registration/cross-registration/.
Students who wish to take academic courses at an ARCHE institution must obtain written approval in advance from the University Advisement Center or the Office of Academic Assistance in the student’s college. Course outlines (syllabi) and catalog information may be required so content can be evaluated before approval is granted by the Office of Academic Assistance.
Students are not allowed to pre-register in courses they wish to cross register. Once all approvals have been obtained, the host institution’s Cross Registration Coordinator will register students for the approved course(s) on a space-available basis after the host institution’s regularly enrolled or continuing students have had first priority for registration. The host institution’s Cross Registration Coordinator will inform the student of approval and registration status.
Georgia State University’s students will pay Georgia State University’s tuition and fee rates via PAWS. However, special fees (lab fees, parking and equipment lease) and security deposits must be paid to the host institution.
Students must abide by all host institutions’ policies and schedules regarding immunization requirements, grades, exam dates, absences, and add/drop/withdrawal deadlines. To withdraw from a course, both Georgia State University and the host institution’s withdrawal procedures must be followed. Changes in registration must be approved by Georgia State University and the host institution’s Cross Registration Coordinators.
Upon completion of the course, the host institution’s Cross Registration Coordinator will send a final transcript to Georgia State University. Students who receive a grade of Incomplete at a host institution should recognize that the time limit for removal of a grade of Incomplete must not exceed Georgia State University’s deadline for removal of a grade of incomplete (see Changes in Grades ). It is the student’s responsibility to request an official transcript from the host institution once the grade of Incomplete has been satisfied and a final grade has been assigned.
Students must complete a new ARCHE Cross Registration Application for any subsequent term.
Cross registration is available in the summer on a limited basis. Consult the Office of the Registrar for more information. The participating ARCHE member institutions are: Agnes Scott College, Atlanta College of Art, Brenau University, Clark Atlanta University, Clayton State University, Columbia Theological Seminary, Emory University, Georgia Gwinnett College, Georgia Institute of Technology, Interdenominational Theological Center, Kennesaw State University, Mercer University Atlanta Campus, Morehouse College, Morehouse School of Medicine, Oglethorpe University, Savannah College of Art and Design - Atlanta, Southern Polytechnic State University, Spelman College, State University of West Georgia, and University of Georgia.
Cross registration credits count as resident credit and all grade requirements apply. (See 1440 Academic Residence Requirement , 1450 D Grade Credit Restriction , 1460 GPA Requirement , and Semester Hours Requirement .)
1330.55 Off-Campus Courses
Many courses are offered to Georgia State University students at non-campus locations. Students taking these courses must meet the same academic requirements and deadlines as students attending classes at the downtown campus. Each semester a list of courses offered at non-campus locations can be found by accessing the online registration system in PAWS at paws.gsu.edu.
|
