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Return to: 1300 University Academic Regulations
Students who wish to revise their class schedules must follow the procedure appropriate for the period of time in the semester (see Dropping Classes and Voluntary Withdrawal (Student Initiated) below). During the published registration periods for each semester, students may revise their schedules by accessing PAWS. Schedule revisions are defined as any changes to a student’s schedule and include adding, dropping and/or withdrawing classes.
All schedule adjustments must be completed by the official deadline as published in the online Semester Calendars at paws.gsu.edu. Printable calendars can also be found at registrar.gsu.edu.
1332.10 Dropping Classes and Voluntary Withdrawal (Student Initiated)
Students are responsible for formally dropping or withdrawing from courses using the online registration system, PAWS at paws.gsu.edu. Students should not simply stop attending. Students should be aware of the financial and academic consequences of dropping and withdrawing from courses by consulting with an academic advisor and referring to information concerning the tuition refund schedule found on the Student Financial Services’ webpage, sfs.gsu.edu.
Georgia State University reserves the right, at any time during the semester, to drop any student from classes for failure to pay tuition and fees. However, students should not assume that Georgia State will drop them from classes for failure to pay tuition and fees.
Adding and Dropping Courses
- Up through the first week of the semester.
- Dropped courses will not appear on the transcript and will not incur charges
- (See academic calendar on paws.gsu.edu for specific dates and for other mini-mester courses.)
Withdrawing from Courses
- Up to the mid term.
- Will appear on the transcript and will incur charges
- Registration Time Periods
- Adding/Dropping Time Period: When registration opens for the term up until 5 p.m. the first Friday of the term, students may:
- Add courses on PAWS
- Drop courses on PAWS to no longer appear on the student’s official transcript. Note: Students will no longer be charged tuition for courses that are dropped at this time unless an equal credit hour course is added as well. (Refer to the tuition refund schedule on the Student Account web page at gsu.edu. Note: dropping courses and lowering your credit hours for the term may have consequences academically and for financial aid eligibility)
- After this time, students will not be able to add or drop courses on their own.
- Schedule Adjustment - After the first week of classes up until the Midterm
- Students may withdraw from a class or classes on PAWS.
- Students will receive a grade of W or WF for any class withdrawn during this period depending on whether or not they have exceeded their limit of withdrawals with a grade of W.
- Specifically, students will automatically be awarded a W if they have not exceeded their limit and a WF if they have. Grades of W and WF appear on the student’s transcript. (Note: A grade of WF is treated as an F for GPA calculation purposes.)
- Note: The last day for a student to add a class in PAWS is the first Friday of the term at 5 p.m.
- As of the second week of classes, faculty have the discretion to request to add or drop students from classes if an administrative academic error has occurred. Factors such as space availability and health and safety regulations may apply to such requests. During the second week of classes, faculty have until Friday at 5 p.m. to submit a request to add or drop students from classes.
- Instructors are not responsible for dropping students.
- Instructors are not responsible for withdrawing students (except in violation of class policy (see Course Withdrawal (Faculty Initiated))
- After the midpoint of the term: During this period, voluntary withdrawals are not allowed via PAWS.
- Students can no longer initiate a withdrawal from classes
- Grades will be posted based on those assigned by instructors.
- Students are responsible for consulting the course syllabus for specific instructor policies regarding such matters as penalties for missing the first class, an exam, an assignment or a project. These may include, among the other things, being dropped or withdrawn from a course.
- Limits on Withdrawals with a Grade of W
- Students are allowed to withdraw with a grade of W a maximum of three times in their undergraduate associate level careers at Georgia State.
- The limit on withdrawals does not apply if a student withdraws from all classes during a term before the midpoint. However, students are only allowed to withdraw from all classes prior to the midpoint twice without having their withdrawals count against the limit. Students who withdraw from all classes a third or subsequent time will automatically receive a grade of WF in their classes if they have reached their limit of Ws.
- It is possible that a student will withdraw from more than one class in a particular semester and not have enough Ws left to use a W in all those classes. In that case, classes will be awarded a W based on the date and time the student initiated the withdrawal from that class. For example, if a student had taken five Ws in their career at Georgia State and then withdrew from three of the four classes in which the student is enrolled, the student’s sixth W allowed would be assigned to the class from which the student withdrew first. The student would receive a WF in the other two classes. In these cases, students may make an appeal to the University Advisement Center or the student’s Office of Academic Advisement to shift the W from one class to another. Such requests must be made no later than the end of the subsequent semester in which the student withdrew from the classes. (Whether a student is enrolled in the semester after the semester in which the student withdrew from the classes does not change this time limit.) Students may not shift Ws between semesters.
- The following types of withdrawals do not count against the limit on withdrawals with a grade of W.
- Emergency withdrawals (see Emergency Withdrawal).
- Grades of WF (withdrawal failing).
- Grade of WM (withdrawal military).
- Grade notation of - before the grade of W indicating non attendance documented by the professor.
- Withdrawals for nonpayment.
- Withdrawals from courses numbered below 1000.
- Withdrawals taken in semesters before Fall Semester 2016.
- Withdrawals taken at other institutions.
- If a course has a mandatory co-requisite lab or support course with a different course number, withdrawing from both courses simultaneously shall count as a single W with respect to the limit on voluntary Ws. This provision only applies to course that must be taken concurrently.
- This policy applies to all degree-seeking undergraduate associate level students. It does not apply to non-degree students (such as post baccalaureate and transient students).
Students formally withdrawing from all classes may be entitled to a partial refund of their fees (see Scholarships and Awards Offered Through a College or Department ).
In an emergency situation that precludes personal action to withdraw from classes, a student may communicate with the Office of the Dean of Students, deanofstudents.gsu.edu.
1332.20 Withdrawals and Drops from Satellite Courses and Cancelled Courses
In general, if a student voluntarily withdraws from a course at a satellite location, then the normal withdrawal policy applies (see Dropping Classes and Voluntary Withdrawal (Student Initiated)). If the off-campus course’s schedule does not match a Georgia State University term, then the mid-point of the course will be the mid-point of the period from the first off-campus meeting of the course to the last meeting of the course.
If a course is cancelled by Georgia State after the first week of classes, then the student may choose between the following options:
- They may have the course dropped from their schedule (even if the course is cancelled after the end of Late Registration), or
- They may take a W in the course, or
- In coordination with the course instructor and the department chair, the student may develop an academically appropriate plan to complete the course. These plans must be approved by the instructor and the department chair.
1332.30 Course Withdrawal (Faculty Initiated)
Students are responsible for consulting the course syllabus for specific instructor policies regarding such matters as penalties for missing the first class, an exam, an assignment or a project. These may include, among the other things, being withdrawn from a course. Students are expected to observe all policies governing the class. Faculty must clearly state these policies in the course syllabus. When a faculty member determines that a student is in violation of one of the class policies (for example, has missed a required assignment or has excessive absences), that faculty member may withdraw the student from the course. Courses involuntarily withdrawn by a faculty member count towards the student’s limit on withdrawn courses. Students involuntarily withdrawn prior to the midpoint of the course will be assigned a grade of W unless they have exceeded their maximum number of withdrawals allowed (see Dropping Classes and Voluntary Withdrawal (Student Initiated)). Students involuntarily withdrawn after the midpoint of the course will be assigned a grade of WF. Note that a WF is treated as an F for GPA calculation purposes. Using the official Georgia State University email system, the faculty member will notify a student who is involuntarily withdrawn, and within ten days of this notification, the student may petition to the department chair for reinstatement in the course.
Students involuntarily withdrawn from all classes may be entitled to a partial refund of their fees (see Tuition and Fees ).
1332.40 Emergency Withdrawal
Students may request an emergency withdrawal when a non-academic emergency situation occurs that prevents them from completing their course work (e.g., severe medical problems, traumatic events) and when the timing or nature of the emergency prevents them from voluntarily withdrawing from their classes. (See Dropping Classes and Voluntary Withdrawal (Student Initiated).) Emergency withdrawals are subject to the following restrictions:
- Students must initiate an application for an emergency withdrawal no later than two academic years after the semester in which the courses were taken.
- Students may request emergency withdrawals in a maximum of two semesters of their enrollment at Georgia State.
- Students may not request an emergency withdrawal after degree conferral.
Emergency withdrawals normally apply to all the courses a student took in a semester. In exceptional cases, emergency withdrawals may be granted for some of a student’s courses. Students requesting an emergency withdrawal in some but not all of their courses must provide documentation to justify a partial withdrawal.
If a student is granted an emergency withdrawal, W grades will automatically be awarded. W grades awarded as a result of the emergency withdrawal process do not count against the student’s voluntary withdrawal limits. (See Dropping Classes and Voluntary Withdrawal (Student Initiated).)
For further information on emergency withdrawals, contact the Office of the Dean of Students at deanofstudents.gsu.edu.
1332.45 Military Withdrawal
Withdrawal for Military Service: Refunds and Grades
Full refunds of tuition and mandatory fees and pro rata refunds of elective fees may be considered for students who are:
- Military reservists (including members of the National Guard) who, after having enrolled in courses and paid tuition and fees, receive orders without prior notice to active duty, reassigned for temporary duty, or mandatory training and the orders prevent completion of the term;
- Commissioned officers of the United States Public Health Service Commissioned Corps (PHSCC) who receive deployment orders in response to a public health crisis or national emergency after having enrolled in courses and paid tuition and fees and the orders prevent completion of the term;
- Active duty military personnel who, after having enrolled in courses and paid tuition and fees, receive reassignment, a temporary duty assignment, or a training assignment without prior notice and the orders prevent completion of the term; or,
- Otherwise unusually and detrimentally affected by the activation of members of the reserve components or the deployment of active duty personnel of the Armed Forces of the United States who demonstrate a need for exceptional equitable relief.
This policy does not apply to a student enlisting in the Armed Forces prior to or during a semester, unless the student presents documentation showing his/her date to report to initial training was changed without the student’s prior knowledge and the new reporting date prevents completion of the term.
Students must officially withdraw and submit official orders to the Office of the Registrar, Sparks Hall 224, prior to leaving for the assignment. The student is not eligible for a military withdrawal in any course in which the student has completed the course requirements (for example, taking the final exam or submitting the final paper) and/or a grade has been assigned. Elective fees are to be prorated according to the date on which the student officially withdraws. Students who withdraw and receive a full tuition refund will receive a grade of “WM” (military withdrawal) for all courses from which the student has withdrawn.
Appeals Committee
Per the BOR’s policy on Military Service Refunds, 7.3.5.3, requests for exceptional relief are made directly to the president of the institution and the president will make a determination on each request expeditiously.
Requests for course withdrawals due to military service will first be considered by the certifying officials in the Office of the Registrar. If a student’s request is denied and the student feels his/her case requires exceptional relief due to an unusual or detrimental activation, then the request will be considered by the Military Outreach Committee.
The Military Outreach Committee consists of academic advisors, VA benefit certifying officials, ROTC representatives, associate deans and university representatives from the Counseling Center and Affirmative Action. This committee will make recommendations to approve or deny students’ requests to the Vice President for Enrollment and Provost/VP for Academic Affairs.
Appeals of the decision of the Vice President for Enrollment and Provost/VP for Academic Affairs may be initiated by the student within 5 business days of notification of the Vice President for Enrollment’s decision and will be considered by the Provost.
Appeals of the decision of the Provost may be initiated by the student within 5 business days of notification of the Provost’s decision and will be considered by the President.
1332.50 Non-Academic Withdrawal
See the Student Code of Conduct: codeofconduct.gsu.edu
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