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Orientation is required of all employees. A general orientation program is regularly scheduled for all new regular employees.
The orientation program provides critical information concerning policies, procedures and employee benefits. All new employees are required to attend the orientation program. On the first day of work, new employees will be scheduled for orientation by the Payroll, Benefits & HRIS Office. In addition to attending the general orientation program, each new employee should meet with his or her supervisor, who will explain the duties and responsibilities of the position. Any specific departmental policies, procedures, and regulations will be explained by the supervisor at that time.
104.1 Identification Card
A new employee will receive a PantherCard (identification card) as soon as his/her payroll information is added to the automated system. PantherCards can be obtained in the Auxiliary and Support Services Office. The card is the bearer’s official University identification and should be carried at all times. It is to be shown upon request to any University employee whose assigned responsibilities authorize him/her to verify employee identification. The card is not transferable and is the property of Georgia State University. It should be returned to the University upon termination of employment. Loss of a PantherCard should be reported immediately to the Auxiliary and Support Services Office.
104.2 Duty to Report Criminal Charges/Determinations
Employees have the responsibility to report criminal charges/determinations.
104.2a Criminal charges
An employee of Georgia State University who is charged with a crime (other than a minor traffic offense and/or local ordinance violation) shall report having been charged to his/her supervisor within three (3) days of becoming aware of such charge. The employee shall report the crime(s) he/she has been charged with and provide documentation of the charges upon request. Within three (3) days of receiving notice from the employee, the supervisor will contact the Office of Legal Affairs and Employee Relations, so a determination can be made as to what action, if any, is immediately warranted.
104.2b Criminal Determinations
Within three (3) days of the employee receiving a determination of the criminal charges (e.g. charges dismissed, allowed to plead nolo contendere, found guilty, acquitted), he/she will notify his/her supervisor and provide documentation of the disposition. Within three (3) days of receiving notice from the employee, the supervisor will contact the Office of Legal Affairs and Employee Relations, so a determination can be made as to what action, if any, is warranted.
Failure to report under this policy may result in disciplinary action, including termination of employment.
104.3 Official Forms and Updates
New employees will be asked to fill out information forms for payroll purposes and will be responsible for the continuing accuracy of all information, including all criminal actions. If necessary, new forms may be obtained from Payroll, Benefits & HRIS. Be certain to notify Payroll, Benefits & HRIS of change of address. To change federal or state withholding, pick up the forms at Payroll, Benefits & HRIS.
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