Feb 27, 2024  
2021-2022 Employee Handbook 
2021-2022 Employee Handbook

401 Time-Off Benefits

Time-off benefits are provided to eligible employees of the University for a variety of reasons, including rest and enjoyment, jury/witness duty, illness, etc. The University has designed a comprehensive time-off benefits program. Vacation and sick leave are not accrued while in an unpaid leave status.

401.1 Holidays

Georgia State University observes the following 12 official paid holidays each year. An exact schedule of these holidays is published each year by the University administration. This schedule can be found at: https://hr.gsu.edu/service-centers/benefits/active-employees/#3. Student assistants, graduate assistants, part-time instructors, and temporary non-students are not eligible to receive holiday pay.

  • New Year’s Day
  • Martin Luther King Jr. Day
  • Memorial Day
  • Independence Day
  • Labor Day
  • Thanksgiving Day
  • Friday following Thanksgiving
  • Five days Winter Holiday

These holidays are observed in accordance with the rules and regulations set forth by the University. To receive pay for the holidays, an employee must be in pay status either the day before or the day after the holiday. A terminating employee will not be paid for any official holiday occurring after the last working day of his or her employment.

401.2 Vacation

Vacation time must be approved in advance by the supervisor before it may be taken.

401.2a Eligibility

Regular, full-time and part-time benefits-eligible employees are eligible to accrue vacation hours. Full-time employees accrue 10 hours vacation per month for the first five years of employment. After the completion of the 5th year of service, vacation will accrue at 12 hours per month. Employees with 10 or more years of service will accrue at 14 hours per month.

Regular Employees working at least one-half time but less than full time earn and accrue vacation hours in an equivalent ratio to their percentage of time employed.

An employee must be hired on or before the 15th of the month to accrue leave for that month. Leave is accrued on the last working day of the month.

401.2b Carryover of Unused Vacation Days

On December 31 of each calendar year, each employee’s leave record shall be adjusted to reflect no more than 45 days (360 hours) of accrued vacation/vacation.

401.2c Terminal Vacation Pay

All unused, accrued vacation/vacation, not to exceed 45 days (360 hours), shall be paid to an employee upon his/her termination from employment or retirement. If any portion of an employee’s compensation is funded by a grant or other funding sources, the terms set forth by the grant or funding partner will determine if the payout of vacation hours is permitted.