Absenteeism - work time lost when employee does not come to work as scheduled.
Allocated Position - an established classified position funded through the budget process.
Americans with Disabilities Act - Federal law prohibiting discrimination against a qualified individual with a disability; also known as ADA.
Applicant - someone who a) expresses an interest in a position, b) completes the required application process, and c) meets the minimum hiring standards for the job, d) The individual at no point in the selection process prior to receiving an offer of employment from the contractor, removes himself or herself from further consideration or otherwise indicates that he or she is no longer interested in the position.
Base Hourly Rate - the hourly rate corresponding to the annual salary range assigned to an employee.
Break in Service - a break in service occurs when an employee has more than a 30-calendar-day break in employment within the University System of Georgia, State of Georgia Agency, and/or any affiliate of either.
Broadband Structure - salary band used for higher level positions.
Budgetary Unit - describes a department, center or an office that has a budget.
Classification - positions that have similar duties and responsibilities are assigned the same descriptive title and the same requirements as to education, experience, knowledge and ability.
COBRA - Consolidated Omnibus Budget Reconciliation Act - Federal law that provides for continuation of group health care benefits for former employees and their families.
Compensatory Time - where non-exempt employees are entitled to time off in lieu of overtime pay.
Continuous Service - shall mean service commencing with the employee’s anniversary date and continuing until broken by resignation or termination.
Copyright Act - Federal Law that defines the right or privilege of the author or proprietor to exclude others from printing or otherwise duplicating, distributing or vending copies of his or her literary, artistic and other creative expressions.
Cost-of-Living Adjustment (COLA) - pay adjustment given to employees regardless of their performance; usually linked to inflation.
Defined Contribution Plan - plan in which Georgia State University and sometimes the employee make a payment to the employee’s retirement account.
Demotion - as result of disciplinary action, a decrease in the duties and responsibilities assigned to an employee and a downward change in the employee’s classification and salary range.
Disability Benefits - monthly benefits paid under the Social Security Act to workers and eligible dependents younger than the Social Security retirement age if they have a disability.
Diversity - as defined in Georgia State University’s Diversity Strategic Plan (DSP), the definition of diversity historically used by the University has been broadened beyond those that are federally protected (race, color, religion, national origin, sex, age, veteran status, and disability to include sexual orientation, gender identity/expression, and socioeconomic class. Diversity encompasses the representation, inclusion and engagement of these populations. Ideally, the students, faculty, staff and administration of the institution will be representative of the populations the institution exists to serve. The academic community will be an inclusive environment which embraces many points of view and protects the free exchange of divergent opinions. The institution fosters engagement by supporting opportunities for intercultural interaction in research, instruction, community outreach, and co-curricular activities.
DOAS - Department of Administrative Services.
FASA - Faculty and Staff Assistance - a Georgia State University sponsored program that delivers a variety of health-related services, which are provided by a licensed professional or organization and provides the employee a high degree of confidentiality.
Employee Right-to-Know Law - Occupational Safety and Health Act (OSHA) standard that requires the use of labeling, Material Safety Data Sheets, training, written hazard communication programs to inform employees of hazardous chemicals in the workplace.
Employment Date - the date an employee was employed by Georgia State University.
Exempt Employee - Fair Labor Standards Act (FLSA) requirement that such an employee not be paid overtime.
FLSA - Fair Labor Standards Act - regulates employee overtime status, overtime pay, minimum wage, record keeping, and other administrative concerns and designates which jobs/positions are tracked and paid on an hourly basis and those which are paid on a salary basis.
FMLA - Family Medical Leave Act - entitles employees to take up to 12 weeks of unpaid leave each rolling 12-month period to care for a family member or because of a serious health condition of the employee.
403 (b) Plans - financial plan to contribute pretax dollars toward retirement savings allowed to employees of certain tax-exempt organizations.
Full-Time Employee - employee shall perform job duties forty (40) hours per calendar week.
Garnishment of Wages - a creditor obtains a court order requiring an employer to attach an employee’s earnings in order to pay back a debt.
Georgia Defined Contribution Plan - created by the 1992 Georgia Law, Act 996 and became effective on July 1, 1992; also known as GDCP. The administration and responsibility for the GDCP is under the Board of Trustees of the Employees’ Retirement System (ERS). The purpose of this law was to provide a retirement system for temporary, seasonal, and part-time employees of the State of Georgia who were not eligible for membership in the Employees’ Retirement System (ERS) or the Teachers Retirement System (TRS).
Grievance Policy - provides a fair and efficient process to resolve employee grievances.
Group Term Life Insurance - insurance carried by employers for their employees that provides a lump-sum payment to the employee’ beneficiaries.
Applicant Tracking System (ATS) - electronic applicant recruiting and tracking system. All applications for staff/classified positions are submitted through this system.
HIPPA - Health Insurance Portability and Accountability Act - This act made changes to improve health-care coverage portability and accessibility.
Holiday - a specific day identified by Georgia State University within the calendar year as a day off work with pay.
Internal Transfer - the movement of an employee from one position to another within the University or University System of Georgia.
Job Analysis - a systematic study of jobs to determine what activities and responsibilities they include, relative importance and relationship with other jobs, qualifications necessary for performance of jobs, and conditions under which work is performed.
Job Description - a summary of the most important features of a job, including minimum hiring standards, required tasks, knowledge, skills, abilities, and responsibilities.
Job Posting - a public display showing current available positions so interested and qualified employees may apply.
Lateral Transfer - a movement from one position to another at the same pay grade.
Minimum Hiring Standards (MHS) - minimum level of knowledge (through education or training), skills and abilities that are required to perform the essential job functions assigned to a position.
Optional Retirement Plan (ORP) - the Optional Retirement Plan (ORP) of the University System of Georgia is a legislatively established retirement plan that was enacted in 1990. The ORP is a defined contribution plan qualified under the applicable provisions of Code Section 401(a).
Overtime - time worked by a non-exempt employee above the normal forty (40) hour workweek.
Non-Exempt Employee - a job status established by the FLSA as an hourly waged employee assigned to work 40 hours per workweek; any hours worked over 40 hours must be paid overtime at a rate of time and a half.
Part-Time Employee - an employee who works less than 40 hours a week. Employees regularly scheduled to work more than 20 hours a week are eligible for participation in most benefit programs.
Pay Status - an employee is at work, absent on a paid holiday, absent on leave with pay or absent on authorized compensatory time off.
Performance Evaluation - the process that measures the degree to which an employee accomplishes work requirements.
Performance Management - the process that provides an opportunity for employees and supervisors to discuss development goals and jointly create plans to achieve them.
Performance Standards - expectations of management translated into behaviors and results that employees can deliver.
Preferred Qualifications - qualifications that are “ideal” for an applicant to have, but are not necessary to perform the essential job functions (or duties assigned to a position).
Progressive Discipline - the process designed to be constructive and corrective and to promote employee success.
Promotion - an increase in the duties and responsibilities assigned to an employee and an upward change in his/her current job classification and salary range.
Provisional Period - a period in which each new employee is required to serve the first six months of employment at Georgia State University in a provisional status.
Reclassification - a change in the duties and responsibilities assigned to an employee and a change in his/her current job classification.
Regular Employee - an employee of the University who is hired for continuous service.
Relative - relatives are defined as husbands and wives, parents and children, brothers, sisters, and any in-laws of any of the foregoing.
Resignation - voluntary relinquishment of employment by an employee.
Rolling 12-Month Period - an employee’s entitlement to FMLA leave is determined by looking at the 12 months prior to the time leave is requested. The employee is entitled to any balance of leave not taken during that 12-month period.
Satisfactory Service - meets work, performance and conduct standards established by Georgia State University.
Service Date - the initial date of hire at Georgia State University or any institution/affiliate of the University System of Georgia. The employee must have no more than a 30-calendar-day break in service between employments for the service date to carry-forward.
Sexual Harassment - unwelcome sexual advances, requests for sexual favors, and other verbal or physical conduct of a sexual nature.
Temporary Employee - an employee who is hired for a pre-established period, full-time or part-time, and is not eligible for benefits.
Termination - end of employment, whether voluntary or for cause.
Vesting - process by which retirements benefit becomes non-forfeitable. The time period to which an employee has a right to the employer contributions in a retirement plan. Vesting determines the percentage of a retirement account that may be paid out upon termination of employment, or upon retirement, and is usually determined by years of eligible employment.
For the TRS defined-benefit plan, a member with at least ten years of creditable service has a vested right to a benefit at age 60. If you have 10 or more years of creditable service and leave a TRS covered position you will be entitled to a service retirement benefit upon attaining age 60 if you have not withdrawn your TRS contributions. If you are vested and no longer contributing to TRS, it is your responsibility to apply for benefits at the time you become eligible.
Workers’ Compensation - state insurance program paid for by employers; designed to protect workers in cases of work-related injuries or diseases related to workers’ employment. This is a “No Fault” insurance.
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